Overview

 Title: National Supply Chain Officer –Transport and Fleet management focal point -SomaliNational

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Role Purpose:

The Supply chain officer will be based in Somalia and will support the area/field offices in execution of all procurement and transport operations involving the country office, regional office or head office. S/he will be the main link between the area offices and the SCI international supply chain, with the primary responsibility to ensure the effective communication and efficient flow of program supplies from regional / global  markets to program sites in Somalia.

The Supply Chain Officer will also support the SCI area offices in supply market research and analysis, running quotations / tenders and setting up Contracts or Framework Agreements for key supplies and services to ensure value for money is achieved through best in sector sourcing strategies and Procurement processes.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

LocationGarowe

TITLE:  National Supply Chain Officer –Transport and Fleet management focal point
TEAM/PROGRAMME: Supply chainLOCATION: Somalia / SomalilandGarowe Office
GRADE: 4CONTRACT LENGTH:One year
CHILD SAFEGUARDING:Level 1:  the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.
ROLE PURPOSE:The Supply chain officer will be based in Somalia and will support thearea/field offices in execution of all procurement and transport operationsinvolving the country office, regional office or head office. S/he will be the main link between the area offices and the SCI international supply chain, with the primary responsibility to ensure the effectivecommunication and efficient flow of program supplies from regional / global  markets to program sites in Somalia.

The Supply Chain Officer will also support the SCI area offices in supply market research and analysis, running quotations / tenders and setting up Contracts or Framework Agreements for key supplies and services to ensure value for money is achieved through best in sector sourcing strategies and Procurement processes.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:Reports to: Supply Chain Coordinator

Staff reporting to this post:None

Procurement budget Responsibilities:USD 4 million per year

Role Dimensions: The role is at the interface between the area office and the SCI international supply chain; this involves working closely with the SCI Regional Procurement Unit (RPU), Suppliers, Transporters, SCI head office as well as with internal stakeholders – Program operations, Finance, Administration, Awards and Audit.

KEY AREAS OF ACCOUNTABILITY :Role is responsible for complete end-to-end support to area offices – for all supply chain activities requiring involvement of the Somalia country office, SCI East and Southern Africa regional office or SCI head office.

Scope of responsibility:The SCOwill be responsible from the time a Procurement request from the area office is submitted to the country office up to the time the required goods / services are delivered to the end user in the field.

Key areas of accountability :

 

Procurement

·         Manage Procurement for the Somalia COprogramme in line with SCI Procurement policies, processes and quality standards through supervision of Procurement Requests, Requests for Quotation, Comparative Bids Analysis, Procurement Committee and Purchase Order processes.

·         Ensure overall best value for money is achieved through a competitive and transparent Procurement process considering quality, availability, time frame, transport and storage costs and technically advise the Procurement Committee accordingly.

·         Ensure Procurement Committees in all field offices are established where required and that they fully understand and undertake their responsibilities at all times.

·         Develop strong relations with field office programmes to support them in improving their ordering practices and review all Procurement Plans together with the line manager.

Transport

·         Transport costing and budgeting

·         Transport contracting

·         Liaison with area / field offices and the Regional Procurement Unit to arrange transport

·         Import / Export documentation support

·         Preparation of shipping instructions

·         Supplier contract management

·         Cargo verification before shipment to ensure standard packing are used

·         Track costs incurred on transport on quarterly basis

·         Manage relationship and performance of transport service providers

·         Coordination of cargo transport and preparation of transport status updates and reports

Reporting

·         Preparation of Periodic and adhocsupply chain related reports

·         Monitoring of supply chain Key performance indicators

As Focal point for Transport and Fleet Management, S/he will :

·         Follow-up and receive all monthly Transport and Fleet Management reports and in liaison with the IT team prepare consolidated Country office monthly reports

·         Actively monitor all Transport and Fleet Management reports for accuracy / completeness / timeliness

·         Identify any deviations from defined performance standards and provide technical support to the field teams to correct the deviations

·         Provide technical support to the area offices in complex Transport and Fleet Management tasks

·         Visit area and field offices and provide support / training

·         Support area / field offices in resolution of audit queries / findings in the area of Transport and Fleet Management

·         Keep the field Transport and fleet teams engaged and motivated through appropriate collaboration forums

·         Identify and support continuous improvement initiatives in the area of Transport and Fleet Management

BEHAVIOURS (Values in Practice)Accountability:

·         holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

·         sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·         widely shares their personal vision for Save the Children, engages and motivates others

·         future orientated, thinks strategically and on a global scale.

Collaboration:

·         builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·         values diversity, sees it as a source of competitive strength

·         approachable, good listener, easy to talk to.

Creativity:

·         develops and encourages new and innovative solutions

·         willing to take disciplined risks.

Integrity:

·         honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS1.     First degree in procurement / logistics / Supply chain management, and

2.     Has achieved or is studying towards the Diploma in Procurement & Supply from the Chartered Institute of Procurement & Supply (CIPS UK) or comparable professional body.

Strong preference for candidates with both qualifications.

EXPERIENCE AND SKILLS 

Essential:

1.     Three to five years experience in humanitarian logistics / supply chain management

2.     Substantial experience in all technical areas of logistics / supply chain operations including procurement, transport, distribution, warehousing and stock management, fleet management and asset management

3.     Strong analytical skills and ability to use basic analysis tools like Excel ©

4.     Remote support to supply chain operations across multiple field offices

5.     Ability to build effective working relationships quickly with a wide range of people, both internally and externally

6.     Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.

7.     Strong communication skills – written and spoken English

8.     Working in multicultural teams

9.     Willingness and ability to travel to Somalia / Somaliland

Desirable

Experience in the following areas is desirable :

 

1.     Logistics in fragile humanitarian contexts

2.     High value procurement / contract management

3.     Supply chain operations costing

4.     Import / export operations in a cross-border humanitarian supply chain

5.     Knowledge of Somali language

6.     Procurement under Multilateral development bank (World bank, Africa Development Bank) procedures

Additional job responsibilitiesThe duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal OpportunitiesThe role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and SafetyThe role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.Interested and qualified applicants can view the profile and apply for this position through the below URLs:-

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=190004W6&lang=en

Closing Date will be 24th Dec 2019