Overview

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Background Information – PSC

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the PSC on behalf of its clients.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Background Information for the Position

Under the supervision of the Project Manager for Humanitarian Explosive Management (HEM), the Operations Associate will be responsible for contributing the coordination of Humanitarian Explosive Hazard Management related projects, activities of UNMAS, Somalia. While performing these duties, he/she is responsible to abide by security policies, administrative instructions, plans and procedure of the UN security management system and that of UNOPS.

Under the direct supervision of HEM Project manager, he/she will be responsible the following main duties:

Functional Responsibilities

· Cooperate in the capacity building of the staff of the Somali Explosives Management Authority (SEMA) at HQ and Regional level, including efforts to improve national mine action capacity in Somalia;

· Assist with the setting up for internal and external UNMAS HEM meetings and preparation of related briefing materials and recording of meeting minutes;

· Support coordination amongst EHExplosive Hazard sub-cluster members and represent UNMAS HEM in Protection Clusters and United Nations Country Team (UNCT) coordination forums, to actively engage stakeholders and improve Mine Action response in Somalia;

· Manage all aspects of Mine Action related activities within HEM, carried out by Humanitarian mine action partners;

· Oversee and coordinate the implementation, execution and completion of all UNMAS HEM related Mine Action operations in Somalia;

· Support liaison with external stakeholders including national mine action authorities;

· Participate in field monitoring and Quality Assurance (QA) missions as per project and program plans;

· Support in providing substantive inputs to assist the Project Manager in the preparation of project reports;

· Translate documents when requested from Somali to English and vice versa, in line with United Nations Standards and of various types of documents covering a broad range of subject matters dealt with by UNMAS HEM;

· Conduct regular coordination with SEMA Operations and Information Management Sections, and check data prior to it being sent for input into UNMAS Programme Management Office (PMO);

· Ensure all UNMAS HEM related correspondence is received, dispatched and recorded;

· Develop and maintain a tracking system to assist the Project Manager HEM in following up on project pending issues;

· Follow up on project action points to ensure deadlines are met, address delays and bring to the attention of Project Manager HEM;

· When requested, conduct formal investigations of mine action incidents/accidents;

· Conduct analysis of project reports, investigations and preparation of recommended adjustments as required;

· Produce regular progress reports on his/her specific allocated tasks to the Project Manager HEM;

· Perform backstopping role during the absence of Project Manager HEM, under the overall supervision of Head of Programme;

· Any other duties as assigned by the UNMAS Humanitarian PM and/or immediate supervisor.

Core Competences:

Partnering  Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Results Orientation – Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Solution Focused – Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective Communication – Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Leading Self and Others – Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Integrity & Inclusion – Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Agility – Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Education:

· First level university degree (Bachelor’s of equivalent) in Business Administration, Social Science, Social Work, Operation Management, Public Relations, Business Analysis, Political Science or other related field with 3 years of relevant experience; OR

· Secondary School (High school or equivalent) with 7 years of relevant experience is required.

Experience:

· Relevant experience is defined as experience in operation management, operation support, analysis or other related field;

· Knowledge of Explosive Ordnance Disposal (EOD), IED Threat Mitigation Operations, Explosive Hazard Risk Education, Monitoring and Evaluation, Quality Management, or Quality Assurance procedures is required;

· Experience in Computer Literacy is required.

Languages

· Fluency in English (writing, reading and speaking) is required.

· Fluency in Somali (writing, reading and speaking) is required.