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SPECIAL VACANCY NOTICE
Open to Internal and External Candidates
Position Title : National Health Operations Officer
Vacancy Number: SVN/IOMSO/060/2019
Duty Station : Mogadishu, Somalia
Classification : National Officer, Grade NOB
Type of Appointment : Short term, six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 05 December, 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the
leading UN agency in the field of migration, works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services and advice to
governments and migrants.
The International Organization for Migration (IOM) is one of the largest humanitarian and
development actors in Somalia. IOM’s Migration Health Division (MHD) is implementing
emergency health and nutrition projects across 12 regions of Somalia with nearly 25 staff, in
addition to health systems strengthening, community health initiatives, durable solutions,
and medical care for migrants and returnees.
MHD directly implements medical and nutrition services in extremely hard-to-reach
locations, and the project cut across several different thematic areas. As a result, successful
delivery of health and nutrition services requires efficient management of highly complex
and intensive operations, and effective problem-solving to overcome day-to-day obstacles
arising from the Somalia’s humanitarian operating context.
In this context, IOM is recruiting for a National Health Operations Officer, working under the
direct supervision of the Health Programme Coordinator, and under the overall supervision
of the Senior Programmes Coordinator. The incumbent will be a member of MHD’s senior
management and will be responsible for managing all operations across the MHD health
and nutrition programme portfolio, including line management of an operations team of 5
staff; grants and financial management; oversight of supply chain, coordination of data
management and reporting, and serving as overall deputy to the Programme Coordinator.
IOM is committed to a diverse and inclusive work environment. Internal and external
candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal
candidates are considered as first-tier candidates.
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Core Functions / Responsibilities:
- Coordinate and monitor the operations for implementation of all health and nutrition programmes across MHD’s 14 regions of operation, working in close coordination with the Resource Management Unit (RMU) and programme staff in the Mogadishu, Nairobi, Hargeisa, Garowe, Baidoa, Kismayo, Dollow, and Bossaso sub-offices.
- Supervise staff and work to build their capacity in logistics and operational management.
- Monitor MHD’s supply chain for medicines, medical equipment and nutrition commodities, ensuring that all 14 regions have a pre-positioned supply and do not stock out, and that procurement plans for medicines and transport of commodities are seen through to completion
- Provide comprehensive operational support to the 5 MHD field offices in remote areas where there are no procurement and finance staff, in close coordination with RMU in Mogadishu and regional sub-offices.
- Manage MHD’s grants portfolio in coordination with the Programme Manager, including expenditure mapping and forecasting, planning of activity time-phasing per project and region, monitoring of expenditure against spending plans, re-alignment of budgets, and grant closure.
- Coordinate and monitor timely payment of vendors, timely procurements (non-medical), and central team administration.
- Make periodic visits to all field sites to assess programme administration and implementation, as well as support and capacity building of field staff in operations.
- Oversee routine data and internal/external monthly reporting for health and nutrition, in coordination with the data analyst, and coordinate compilation of data inputs into donor reports and new proposals.
- Contribute to new project development and proposal formulation in coordination with the Health Programme Coordinator and Senior Health Officer, ensuring that complex operational considerations are identified and incorporated.
- Participate in the establishment of standard operating procedures (SOPs) for health operations in each region of IOM implementation, as well as SOPs for field-level administration by MHD staff in each region.
- Liaise with external partners and government authorities to advance IOM’s programming, helping identify synergies with other actors, and attend relevant meetings with external stakeholders.
- Provide oversight to MHD inventory management and asset tracking.
- Manage project visibility initiatives, coordinating with field teams and the Programme Support Unit; establish an effective system to catalogue all MHD project materials (files, publications, visibility materials, orientation materials, photos, etc.)
- Act as the Deputy to the Health Programme Coordinator, filling in as department in-charge as needed.
- Contribute to other areas of programme management as requested by the Health Programme Coordinator
- Perform any other duties as may be assigned.
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Required Qualifications and Experience
• Bachelor’s degree in public health, business management, logistics management, health operations, medicine, nursing, or related field from an accredited institution with four year’s working experience.
• Master’s degree in related field with two years working experience.
- Four years or more of relevant experience, with at least three years directly involved in health operations and administration in humanitarian settings.
- Demonstrated ability to initiate health operations in complex emergency settings
- Experience working with projects providing primary healthcare services
- Experience working with international organizations is an advantage.
- Experience with a UN agency is an advantage.
- High level of computer literacy (MS Office Word, Excel, Outlook).
- Demonstrated ability to work with limited day-to-day support, in a complex operating environment.
Fluency in English and Somali is required (oral and written).
The incumbent is expected to demonstrate the following values and competencies:
• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
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• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others and building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: firstname.lastname@example.org
From 21.11.2019 to 05.12.2019