Job Description

Somalia Bar Ama Baro (BAB)

Grants Manager

Position Location:          Mogadishu, Somalia


Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic development and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.


The USAID/Somalia Bar Ama Baro program works to increase access to quality education for a targeted number of out-of-school children and youth (ages 8-15)in specific regions of Somalia. The Program will work to increase student enrollment in alternative education program sites, improve their safety, monitor acquisition of literacy, numeracy, and socio-emotional skills among the learners who enroll in them, and enhance the Federal Government of Somalia’s capacity to regulate them.

Position Summary:

The Grants Manager will be responsible for providing grants support to BAB, while ensuring compliance with USAID and Creative regulations and organizational effectiveness and efficiency.

Reporting & Supervision:

The Grants Manager will report to the Director of Operations and Finance.

Primary Responsibilities:

  • Oversee the entire grant administrative process and ensure the process is compliant with approved Grant Manual (GM) and client’s requirements;
  • Lead the grants planning process that includes, but not limited to initiate the solicitation planning and drafting process along with the relevant technical team members, finalize and issuance of the solicitation;
  • Initial screening of submitted applications in response to the solicitation to ensure applications meet the basic criteria set in the solicitation prior applications go to the detailed review by Selection Committee (SC) members;
  • Ensure the submitted applications and budgets are in compliance with Grant Manual (GM) and client’s requirements;
  • Kick of the SC meeting and facilitate the process and ensure all SC scoring sheets/results are uploaded in SMART;
  • Facilitate the negotiation process with grantees at the pre-award processes;
  • Complete the grant packages to the selected applications for funding opportunity (the grant package includes the following documents CIDs, RRA/FAA entity eligibility checklist conducted along with the finance team as applicable, draft grant agreement, include final application and budget in the grant package, any other document as per requirement of the client);
  • Oversee the grant implementation process that includes desk review of grantees submitted documents (grantees financial/milestone reports, site visits reports, conducting physical field visit to project/grant implementation site with or without monitoring team as applicable) and coordinate communication between technical/finance team and grantees (as applicable);
  • Maintain all required documents in SMART for auditing purpose;
  • Obtain SMART training and deliver it to relevant field staff and grantees;
  • Perform as SMART administrator at the field office and provide assistance to field office staff on SMART;
  • Coordinate with HQ on the technical issues of SMART that needs to be taken care at HQ and those technicalissues are beyond Grant Manager authority (user role in system); and
  • Perform any other tasks assigned by supervisor.

Required Skills & Qualifications:

  • Bachelor’s degree in management, financial analysis or accounting desirable; Master’s degree preferred;
  • At least five (5) years’ experience with sub-grants management, preferably in East Africa; minimum of three years working in international development (USAID experience preferred);
  • Solid understanding of USAID regulations and procedures pertaining to grants management, and ability to interpret and explain USAID regulations;
  • Strong understanding of 2 CFR 200, ADS 302 and 303;
  • Demonstrated ability to perform complex tasks and to prioritize multiple projects;
  • Ability to analyze cost proposals and prepare reports and recommendations on whether or not applicants should be funded;
  • Ability to analyze budget line items for compliance with budget guidelines;
  • Proven records maintenance and database management skills;
  • Understanding of cost-share and/or leveraging preferred; and
  • Speaking, writing and reading fluency in English.

Candidates must be authorized to work full time in Somalia.


applications will be sent to the following email: recruitment@crea-bab.com before 23th Nov. 2019.