Overview

Vacancy Announcement
Finance Assistant – Mogadishu Office
Job Title:Finance Assistant
Reports to:Assistant Country Financial Controller – ACFC, Mogadishu
Direct Reports:None
Liaises with:Internally: ACFC, Mogadishu finance team
Job Location:Mogadishu
Contract Details:Six (6) Months
Job Purpose:As Finance assistant, ensure supporting documents checked for completeness, adequate
authorization and coding prior to the issuing of the payment. All payments are recorded in
the cashbooks and supporting paperwork is filed on daily basis following Concern
procedures.
The performance of this role will require flexibility as the exact duties will vary depending
on a number of factors in Somalia. Additionally, excellent time management skills will be
required to cope with the disparate duties.
Main duties &Main duties
Responsibilities:
ü Effectively handle the day-to-day Mogadishu Office financial transactions which
include receiving cash, making payments, and recording transactions in the excel
cashbooks on daily basis.
ü Ensure that cash is securely managed at the Mogadishu Office and cash handling
procedures adhere to Concern guidelines.
ü Make payments at the Mogadishu Office by presenting cash requirements to the
Finance Officer to meet due programme expenditure.
ü Review and ensure that all expenditures are adequately approved, properly coded
and supporting documentation adhere to Concern and donor requirements.
ü Maintain floats record and ensure that they are properly accounted for upon their
expiration.
ü Maintain accurate cash books and ensure they are submitted to the Finance Officer
on the 2nd of the following month for review.
ü Carry out weekly cash counts and ensure that the finance officer sign off the cash
count sheet after verification.
ü Carry out physical inventory count of the Mogadishu Office on quarterly basis and
provide fixed asset information to the Finance Manager.
ü Maintain accurate and up-to-date financial records all the time.

Communication and Reports

  • Ensure regular communication with the Finance Manager, Finance officers and cash facilitator is maintained at all times.
  • Sharing the cash and cash facilitator books with the senior finance officer on monthly basis.
  • Undertake other appropriate tasks as requested by the Finance Manager.
  • Assist the senior finance officer – partners in keeping partner filling up to date.
Important
Ensuring the non-disclosure of any information acquired in the course of duty,
relating to the practices and business of Concern Worldwide, to any other person
or Organization except in normal execution of the above duties.
Ensuring strict guardianship and security of financial data and documents at all
times, including secure storage, accurate & complete filing and limiting access to
the finance office to authorized personnel only.
Ensuring strict adherence to Concern Somalia Financial Procedures and Fraud Policy
and remaining within the boundaries of these policies at all times.
Ensuring, along with all staff, that all activities are implemented and managed in a
transparent participatory manner and in line with Concern Worldwide policies and
procedures.
Concern’s Code of Conduct (CCoC) and its associated policies
ü Adhere to the standards of conduct outlined in the (1) Programme Participant
Protection Policy; (2) Child Safeguarding Policy; and (3) Anti-Trafficking in Persons
Policy.
Person specification:QUALIFICATION AND EXPERIENCE:
ü Diploma in Accounting or Business Administration or any other related fields
ü At least 1 year professional experience with INGO’s
ü Good interpersonal and communication skills
ü Commitment to working in a team
ü Good organizational skills and ability to multi-task
ü Strong computer skills especially spread sheets
Disclaimer ClauseThis job description is not exhaustive and may be revised by the line manager from time
to time.
How to ApplyInterested candidates, who meet the above requirements, should submit their
applications (cover letter, updated CV and contacts of 3 professional referees) by email
to som.vacancies@concern.net with the subject title “Application for Finance
Assistant” byTuesday, 6th January 2020.
ONLY shortlisted candidates will be contacted for the written test and interview.
Female candidates are strongly encouraged to apply.

Concern has Code of Conduct (CCoC) and its associated policies which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission.

Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.

Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal