Posting Title: CHIEF OF SECTION, TRANSPORT, P5
Job Code Title: CHIEF OF SECTION, TRANSPORT
Department/Office: United Nations Support Office in Somalia
Duty Station: MOGADISHU
Posting Period: 29 October 2019 – 28 November 2019
Job Opening Number: 19-Transportation-UNSOS-122057-R-Mogadishu (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The Chief of Section, Transport reports to the Chief, Service Delivery and is responsible for planning and management of surface transport operations within UNSOS. S/he is responsible for management of budget and human resources of transport; planning and management of surface transport standard operating procedures and coordination with the main clients of UNSOS, UNSOM and AMISOM. This include responsibility for transport operations in Kenya (Nairobi and Mombasa) and all Somalia operating locations.
Within delegated authority, the Chief of Section, Transport is responsible for the following activities:
• Plans, manages and supervises the provision of the surface motor transport support to clients from UNSOS (including UNMAS), UNSOM and AMISOM and as tasked, the Somalia Security Forces. The incumbent supports UN-owned equipment and a selection of Partner Owned Equipment (POE). • Ensures implementation of the Vehicle Establishment Program and manages it in accordance with the decisions of the Vehicle Establishment Committee (VEC) and current Department of Peacekeeping Operations/Department of Field Support (DPKO/DFS) policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet. • Develops and implements the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a field mission fleet is optimized to meet operational requirements. • Ensures implementation of the Active Road Accident Prevention and Road Safety Programs for a field mission. • Ensures the implementation of the Driving Test Program within a field mission and monitors that field mission staff and other authorized personnel issued with UN driving permits in order to ensure that all vehicle users have minimum driving skills and understand host country road rules and regulations. • Ensures inventory control and supervises the physical annual checks of vehicles and equipment. • Ensures implementation of standard operating procedures. Operates dispatch services where and when required.
• Ensures implementation of standard operating procedures for surface transport operations in a field mission. • Manages the surface transport budget for UNSOS surface transport operations ensuring that the relevant UN financial regulations and rules are adhered to in activities of the Transport Section. • Supervises the preparation of performance reports and responses to internal and external audit observations. • Acts as a Certifying Officer for the surface transport budget with the overall responsibility for the efficient use and accurate accounting of all resources controlled and all expenditures made by the Transport Section. • Determines technical specifications for goods and services, reviews responses to bids and conducts technical evaluations to ensure that vendor’s proposals meet technical requirements. Coordinates requisition process with purchasing authorities. • Oversees contracts for the provision of goods and services and evaluates vendor’s performance in coordination with the Contracts Management Unit/Section and/or the Procurement Section. • Ensures that quality control/quality assurance procedures are implemented and that plans and work processes comply with the established regulatory regime.
• Ensures that UN vehicles and other vehicles under the authority of the Mission are used in accordance with UN regulations and rules, and that vehicle usage data are correctly recorded. Ensures the accuracy and validity of data recorded in the management information systems. • Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry as appropriate. • Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport.
• Develops the Transport Section Staffing Table and acts as the Line Manager to the Unit Managers. • Manages the allocation and rotation of appropriate work assignments. • Coordinates the individual annual Work Plans for Unit Managers and produces detailed performance assessments and evaluations for all staff as required. • Supervises the personnel and evaluates staff performance of the Transport Section. • Develops and implements the Transport Section Training Plan; coordinates with UNHQ training courses, workshops and other related training activities. • Ensures the compliance with UN policies on the workplace safety and environment protection. • Performs other related duties as required.
Professionalism: Knowledge of motor vehicle transport operations, movement control, multimodal transportation or logistics management. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments,observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Leadership: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
Advanced university degree (Master’s degree or equivalent) preferably in business administration, economics, logistics, transport management or mechanical engineering is required. A first level degree in combination with two years of qualifying relevant work experience may be accepted in lieu of the advanced university degree.
A minimum of ten (10) years of progressively responsible experience in motor vehicle transport operations, movement control, multimodal transportation, logistics management including at least four (4) years in a supervisory position directly related to the coordination of complex surface transport operations in the international environment or a UN entity is required.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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