Overview

Organization

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a New Partnership Worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.

In seeking to achieve these objectives, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of new organization structure and the filling of regular vacant posts.

The Commission of the African Union invites applicants who are citizens of Member States to apply for the post of Protocol Officer within the Protocol Services Directorate

Department
Job title:Protocol Officer
Post level:P2
Supervisor:Deputy Chief of Protocol
Department:Bureau of the chairperson
Duty Station:Addis Ababa, Ethiopia
Number of Position:2

Project

To handle various protocol activities and implementation of policies, strategies, and programmes in the areas of Protocol within the AU Commission.

Tasks

Under the general guidance of the Senior Protocol Officer, the incumbent will perform the following duties:

  • Responsible for the preparation and servicing of AU Meetings and Conferences and ensure that the necessary logistics are in place.
  • Prepare conferences badges and conduct accreditation in accordance with policy guidelines.
  • Ensure that name plates for AU organs, Member States and others are sufficiently available and kept in
  • Ensure that mast flags and desk flags of Member States are properly procured and correctly used in appropriate places.
  • Make the necessary arrangements for the procurement of National Anthems of Member States and portraits of Heads of State and Government of AU Member States.
  • Airport duties: welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
  • Make appropriate hotel reservations for AU guests and participants to meetings and conferences.
  • Prepare AU Diplomatic list and update with correct names and titles, and with full addresses for the following: AU Officials; Heads of State and Government; Ministers of Foreign/External Affairs; Heads of African Diplomatic Missions; Heads of all other Diplomatic Missions and International Organizations.
  • Prepare and update information bulletin on hotel accommodation at the Headquarters of the AU Commission and, make such information available to AU Member States and delegates.
  • Prepare information guidelines for delegates and participants of AU Meetings/Conferences on the modalities of accreditation and seating plans.
  • Prepare and update the Country Profiles of Member States of the AU and keep protocol related documents of historical value
  • Assist Member States in organizing and servicing of AU Meetings.
  • Liaise with the relevant offices of the Host Country and other partner organizations, like the UN, ECA, ADB etc. in organizing and servicing of meetings of common responsibilities.
  • Supervise the work of Protocol Assistants reporting to him/her.
  • In addition to the above, perform any other additional duties as may be directed by his/her supervisor(s).

Requirements

Skills and Competencies

  1. Excellent interpersonal skills, sense of accountability and compliance;
  2. Excellent reporting, oral and written communication skills. The ideal candidate should be able to communicate with influence;
  3. Excellent analytical thinking and problem solving skills;
  4. Readiness to share information and knowledge at all times, drive for results and continuous improvement;
  5. Computer literacy and excellent ability to work using MS Word, MS Excel and MS PowerPoint, etc. Knowledge and experience in additional computer office applications and working tools will be an advantage.

Qualification, Experience:

  • A Bachelor Degree in International Relations, Public Administration, Humanities or any other related discipline
  • with 3-4 years of relevant work experience in the areas of protocol services, public administration, international relations and /or any other relevant area.

Or

  • A Diploma in the above fields and a minimum of Five (5) years of relevant work experience in the areas of protocol services, public administration, international relations and /or any other relevant area
  • Experience in diplomatic institutions will be a preferred advantage, as well as work exposure at international level and within international development agencies.
  • Knowledge of the African Union work system will be an added advantage.

Language Requirement:

Proficient knowledge of 2 of the African Union official working languages. Advanced Knowledge of other working languages would be an added advantage.

Tenure of Appointment:

The Appointment will be made on a regular term contract, in the first instance on a fixed-term contract for a period of three (3) years, the first twelve (12) months of which shall be considered probationary period and thereafter for renewable periods every two years subject to good performance and deliverables.

Gender Mainstreaming:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Least Represented Countries

Candidates from the following least represented countries are encouraged to apply: Algeria, Angola, Cape Verde, Central African Rep. , Comoros, Congo (DRC), Egypt, Equatorial Guinea, Eritrea, Eswatini, Ghana, Guinea, Libya, Madagascar, Mali, Morocco, Namibia, Saharawi Arab D.R. , Sao Tome and Principe, Seychelles, Somalia, South Africa and South Sudan

Remuneration:

Indicative basic salary of US$ 31,073.00 (P2 Step 1) per annum plus other related entitlements e.g. Post adjustment 46% of basic salary, Housing allowance $ 22,932.00 per annum and education allowance (100% of tuition and other education related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.


How to apply

Applications must be made through the AUC E-recruitment Website

http://www.aucareers.org no later than 6th January 2020.

  1. Attach detailed and updated curriculum vitae/resume including three (3) referees with good knowledge. Of candidate’s work, please, provide referees’ contact details – telephone and e-mail addresses.
  2. Copy of valid passport.
  3. Certified copies of educational qualifications – degrees, diplomas and certificates, where applicable (Not
  4. More than 5 Documents in PDF Format, and not exceeding 1 MB).
  5. Please be aware that only complete applications will be considered.
  6. Please note that only shortlisted candidates will be contacted

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.


Directorate of Administration and Human Resource Management African Union Commission

Contract Type

Regular (Long Duration)

Employment Fraction

Full-time